The purpose of IEEE Solid State Circuits Society conferences and publications is to make available the latest advances in the field of solid-state circuits. As the premier world forum for the debut of such technical innovation, the Society requires that each publication and conference publish only works in which the preponderance of the material being disclosed has not previously been made available to the public.
All publications necessarily include a mix of pre-published material (e.g. motivation, background information, summary of prior work in the field) and new material (not previously disclosed to the public). It is the responsibility of the editor or technical program chair to ensure that each work contains significant new material and that the new material constitutes the majority of the work.
Though the final decision for what constitutes pre-published material lies with the appropriate editor or technical program chair, the following guidelines should make clear how to comply with this policy. A key guideline consists of evaluating whether material is publicly available either through electronic download or orderable in printed form. Such material is normally considered pre-published and does not qualify as new material.
Disclosures that are not usually considered prepublication include:
1) Preliminary data sheet(s)/product announcement(s) with no technical details.
2) Presentation at a limited-attendance workshop with no proceedings (e.g. IEEE SSCTW or Computer Elements, or presentations to research sponsors). A key element here involves the ability to find any handouts etc. via electronic means or printed catalog. If handouts are available, but not subsequently downloadable or orderable, this is acceptable.
3) Information from an advance program, after its publication, or information from the IEEE sponsored press meetings, after the formal press release.
4) Information provided under NDA to customers, partners, or other parties.
5) Final signed versions of Master’s or PhD thesis at public or private universities available in open access repositories (i.e. libraries), either printed or online. A thesis published for profit is an exception and is considered prepublication.
6) Published patents and patent applications.
7) Electronic copies of articles posted by their authors on publicly accessible web sites or public servers such as arXiv. (see details following)
Electronic copies of articles posted by their authors on publicly accessible web sites or open-access digital archives,(such as arXiv) are currently NOT considered prepublication per se. However, it is important to note that though acceptable, the paper or journal article will be assessed in the context of the technical disclosure of material on these sites and servers. The reviewing body (technical program committee/subcommittee), peer reviewers, or EIC will assess the submission in light of the disclosure and considering the magnitude of the novel contribution described in the submission. The committee/subcommittee, peer reviewers, or EIC decision in these instances is final.
Disclosures that would normally be considered prepublication include:
1) Publicly available manuals, data sheets and applications notes that contain substantial technical information such as schematics and principles of operation.
2) Previously copyrighted material.
3) Material submitted and accepted for publication elsewhere.
4) Material submitted for which a publication decision is still pending.
5) Material available on a public website. (e.g., presentations done internal to an organization and disclosed on a publicly accessible web site).
In the situation that a presentation at a conference is selected as part of a Special Issue of the Journal of Solid State Circuits or other publications, expectations of publication of extended new material clearly exist. The editor represents the arbiter and society representative in judging pre-publication issues in these cases. Invited papers and papers of a tutorial nature, should be identified as such in either conference proceedings or journal publications, as they contain, by their nature primarily pre-published material but are of interest to the society as a whole.
The best policy is to disclose all questionable material to the editor or technical program committee as part of the submission process. If your organization is planning publicity for your work, which you believe might possibly be interpreted as a violation of prepublication policy, contact the technical program chairman (or editor for publications) PRIOR to the publicity event for approval. Providing preprints, granting interviews, discussing data with members of the media, or participating in press conferences in advance of publication without prior approval from the appropriate editor or technical program chair may be grounds for rejection.