How to Start a Chapter
Starting an SSCS Chapter
The IEEE Member and Geographic Activities Department formulated new rules effective 1 January 2012 for forming chapters and other kinds of groups. These are available here.
To start a new chapter, the organizer must:
- Inform the executive committee of the geographic parent -- the IEEE Section -- of his/her intent [to begin the chapter-formation petition process].
- Recruit at least 12 people, who must have been IEEE members for at least six months (excluding undergraduates) to sign a chapter-formation petition, available here.
- For a new joint chapter, 3 of the 12 signatures on the petition must be members of each Society.
- Fill out the "business plan" on page 4 of the form with a description of meetings and activities planned for the first six months.
- On page 5, obtain the signature of a member of the executive committee of the geographic parent.
- Submit the petition/business plan as a file attachment to an email sent to firstname.lastname@example.org or fax or mail it to:
Fax +1 732 463 3657
Mail IEEE Member and Geographic Activities
Geographic Unit Operations
445 Hoes Lane
Piscataway, NJ 08854-4141
Phone: +1 732 562 5511
First Steps After Chapter Approval
- Organize a kick-off meeting featuring a Guest Distinguished Lecturer chosen from the Society’s DL roster. SSCS covers the cost of transportatin and lodging for these speakers.
- Use your Section newsletter and the SSCS Magazine to publicize your group.
- Consider applying for an SSCS chapter subsidy: The Society gives up to $2,000 per year to subsidize the activities of single and new joint chapters, and up to $1,000 for established joint chapters. Extra Chapter Subsidies for special events, such as workshops and short courses, provide up to $5,000 per event. Further information about subsidies can be found here.
Redefining an Existing Chapter
- An existing SSCS chapter may be redefined by Section leaders as a joint chapter. To add a society to a joint chapter, a letter requesting the change must be sent by the local section executive committee to the IEEE Regional Activities Office.