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2011 Changes

Changes to SSCS Constitution and Bylaws Clarifies the Role of Society Executive Director

By Dick Jaeger, SSCS Parliamentarian

The SSCS AdCom approved changes to the SSCS Constitution and Bylaws to clarify the role and reporting of the Society Executive Directors within the IEEE hierarchy. These changes were proposed original by IEEE staff who have reviewed the Constitution and Bylaws of all IEEE Societies on this and other topics.  The constitution requires that after AdCom approval of the amendment, it shall be publicized to Society members.  Unless five percent or more of the members object within 60 days, the change will take effect.  If there is 5% or greater objection, the change will go on the ballot to all members with the fall election of AdCom members.

The AdCom approved change to the Bylaws is not subject to SSCS membership approval and take effect as soon as this Magazine publication reaches the membership.

Mark-up conventions: Deletions are in "strike-through" font; <> bracketed



ARTICLE V Organization

Section 8. The President, under direction of the Administrative Committee, shall have general supervision <> of the affairs of the Society. The President shall preside at meetings of the Administrative Committee and at meetings of the Society as a whole, and have such other powers and perform such other duties as may be provided in the Society Bylaws, or as may be delegated to the President by vote of the Administrative Committee. The Vice-President shall perform the duties of the President in the absence or incapacity of the latter.

Section 11. The Administrative Committee may establish at its discretion an Executive Office including an Executive Director to assist with and carry-out the day-to-day operations, policies andprocedures concerning all aspects of the Society's business, as further deineated in the Society Bylaws.


Bylaws - Replace Section 7


Under the supervision of the Executive Director, the Executive Office functions to coordinate and carry-out the day-to-day operations, policies and procedures concerning all aspects of the Society's business. The Office is also responsible for maintaining corporate memory and providing ongoing and ad hoc management reports/documents. In addition, the Office serves as one of the Society's primary points of contact for both members and IEEE staff. The Society President exercises overall supervision of the Executive Office in coordination with the IEEE Managing Director for Technical Activities. The Executive Office staff shall be paid staff of IEEE, funded by the Society. Additions to staff shall be approved by the AdCom.



Subject to compliance with all applicable IEEE Bylaws and Policies, the Society may determine the budget for the Executive Office.  The staff is hired by the IEEE and all conditions of employment will be based upon IEEE Bylaws, staff policies and practices and all applicable laws and regulations.   Office organization, job descriptions, IEEE staff policies and employment practices are available from the IEEE Human Resources Department.


The Society Executive Director is the most senior position on the IEEE staff that supports the Society, and as such, he/she manages and develops, personally and through subordinate management staff, the paid IEEE staff members that support the Society’s operations and activities.  The Society Executive Director supports the Society President, officers and volunteer leadership to achieve the Society goals. This Society Executive Director reports through the Managing Director, Technical Activities, to the IEEE Executive Director.>>


Bylaws - Word Addition to Sections 9.2 and 9.5


9.2 Bursar

IEEE shall act as bursar for all Society funds except as specified hereunder. Billings and receipt of the annual fee shall be via the IEEE. All other fiscal affairs shall be handled through the IEEE by the Society Treasurer and <> Executive Director.

9.5 Disbursement of Funds

Disbursement of funds against previously budgeted accounts may be made by the President, Treasurer or <> Executive Director without further approval by the IEEE, but subject to approval as noted below, provided that the total approved expenditures budgeted in any major category, e.g., meetings, publications, are not exceeded thereby. Individual disbursements not previously authorized by AdCom of up to $15,000 may be made with approval of the President and Treasurer. Disbursements of more than $15,000 require approval by the AdCom.